Lewisburg Area School District Policies	Printable version
216 Student Records 216. STUDENT RECORDS The educational interests of students require the collection, retention, and use of data and information about individuals and groups of students while ensuring the individual's right to privacy. The school district will maintain educational records for students for legitimate educational purposes. The Board recognizes its responsibility for compilation, retention, disposition and security of student records. The Board also recognizes the legal requirement to maintain the confidentiality of student records. The Board shall adopt a comprehensive plan for the collection, maintenance and dissemination of student records that complies with federal and state laws and regulations and state guidelines. Copies of the adopted student records plan shall be maintained by the district and revised as required by changes in federal or state law. The Superintendent or designee shall be responsible for implementing and monitoring the adopted student records plan which meets all legal requirements. The designated administrator shall establish safeguards to assure the privacy of the student when collecting, retaining and disseminating student information and providing access to authorized persons. District staff shall compile only those educational records mandated by federal and state laws and regulations. In accordance with law, each district teacher shall prepare and maintain a record of the work and progress of each student, including the final grade and a recommendation for promotion or retention. The district's plan for compilation, retention, disclosure and security of student records shall provide for the following: 1. Informing parents/guardians and eligible students eighteen (18) years and older of their rights and the procedures to implement those rights, annually and upon enrollment. 2. Permitting appropriate access by authorized persons and officials, describing procedures for access, and listing copying fees. 3. Enumerating and defining the types, locations and persons responsible for student records maintained by the district. 4. Establishing guidelines for disclosure of information and data in student records. 5. Maintaining a record of access and release of information for each student's records. 6. Assuring appropriate retention and security of student records. 7. Transferring education records and appropriate disciplinary records to other school districts. Procedures for disclosure of student records shall apply equally to military recruiters and postsecondary institutions. Copies of the student records plan shall be submitted to the Department of Education, upon request of the Secretary. References: School Code – 24 P.S. Sec. 1305-A, 1306-A, 1402, 1409, 1532, 1533 Family Educational Rights and Privacy Act – 20 U.S.C. Sec. 1232g State Board of Education Regulations – 22 PA Code Sec. 4.52, 12.31, 12.32, 15.9 Family Educational Rights and Privacy, Title 34, Code of Federal Regulations – 34 CFR Part 99 Board Policy – 213, 215, 250