Lewisburg Area School District Policies	Printable version
611 Purchases Budgeted 611. PURCHASES BUDGETED It is the policy of the Board that when funds are available all purchases contemplated within the current budget and not subject to bid be made in a manner that ensures the best interests of the district. All purchases that are within budgetary limits and were originally contemplated within the budget may be made upon authorization of the Director of Administrative Services and/or Superintendent unless the contemplated purchase is for more than $19,100, in which case prior approval of the Board is required. All purchase order requests must be referred to the building principal who shall check as to whether the proposed purchase is subject to bid, whether sufficient funds exist in the budget, and whether the material might be available elsewhere in the district. In the interests of economy, fairness and efficiency in its business dealings, the Board requires that items commonly used in the various schools or units thereof be standardized whenever possible. Opportunity be provided to as many responsible suppliers as possible to do business with the school districts. Lists of potential suppliers for various types of supplies, equipment and services will be developed and maintained. No purchase request will be honored unless made on a district approved requisition form that has the necessary approval. Upon the placement of a purchase order, the Director of Administrative Services shall encumber the expenditure against a specific budget line item to guard against the creation of liabilities in excess of appropriations. The Board recognizes its position as a major purchaser in the community, and while it is the intention of the Board to purchase materials and supplies of quality at the lowest possible cost through widespread competition, if all other considerations are equal, the Board prefers to purchase within the district from established local merchants. References: School Code – 24 P.S. Sec. 508, 609, 751, 807, 807.1