Lewisburg Area School District Policies	Printable version
616 Payment of Claims 616. PAYMENT OF CLAIMS It is the purpose of the Board to effect the prompt payment of bills, but at the same time to ensure that due care has been taken in the review of such bills. Each bill or obligation of this Board must be itemized, verified and passed upon by the Board before a check can be drawn for its payment, except that the Director of Administrative Services, is permitted, in the interest of the efficient operation of the School District, to draw payment orders for: 1. Social Security and Retirement Fund contributions when due. 2. Fringe benefit payments for payroll-related insurance programs. 3. Utility payment. 4. Insurance premiums and bond interest payments. 5. Monthly travel allowances per budget allocation. 6. Monthly transportation billings per contract. 7. Bills for budgeted items wherein the district is entitled to discount by early payment. 8. Partial or full payments for bid items which have been approved by prior Board action. 9. Conference-related expenses, which have registration deadlines per budget allocation. It shall be the responsibility of the Director of Administrative Services upon receipt of an invoice to verify that the purchase invoice is in order, that the goods were received in acceptable condition or services are satisfactorily rendered, that funds are available to cover the payment, that the item is one for which the Board budgeted, and that the invoice is for the amount contracted. Such payments shall be submitted to the Board for approval at its next regular public meeting. No check of the school district shall be made out to cash.